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The Ribbon/Toolbar

This page contains information for both the Ribbon (Outlook 2007/2010/2013/2016) and the toolbar (Outlook 2003). Please read the section that is appropriate for your version of Outlook:

The Ribbon

Outlook 2007 and later versions have replaced the menu and toolbar with the ribbon. WinZip Courier enhances Outlook's new message functionality by adding tabs, groups, and controls to the ribbon to offer new features. The options described below are all found in Courier 7; if you have an earlier version, not all of the functions may be present.

The Message tab of a new email message

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WinZip Courier's frequently used features have been added to the WinZip Courier group located on a new message's Message tab. The screenshot above is from WinZip Courier 7; previous versions may not have all of the functions shown. The controls in the WinZip Courier group on the Message tab of the ribbon bar operate as follows:

Attach Large Files opens a window to allow you to select files to send using a cloud service. When you use Attach Large Files, instead of attaching the actual files to your email message, WinZip Courier will attach temporary placeholder files in the email message to denote which files should be zipped and uploaded to your selected cloud service. When you click Send on the email message, WinZip Courier zips your selected files, uploads the Zip file to your selected cloud service, and then inserts a link in your email so that your recipients can download your file. Note: when Attach Large Files is used, WinZip Courier will always zip your selected files and always use a cloud service to deliver your files no matter what any other setting is currently enabled or disabled. An account with a supported cloud service is required for this feature.

Email from Cloud will open a dialog which allows you to select a file that is stored on one or more of your cloud services. WinZip Courier will insert a download link into your email that your recipient can use to download the selected file.

Attach file (Zipped) allows you to select files and have WinZip Courier zip the selected files into a single Zip file before attaching the Zip file to the e-mail message.

Zip Attachments controls automatic zipping. If it is highlighted, the attachments to your current message will be automatically zipped when you click Send. The button is a "toggle"; clicking it will enable automatic zipping if it is disabled, or disable automatic zipping if it is enabled. Note: this setting is ignored if you use the Attach Large Files feature; your files will always be zipped.

The Use Cloud Services dropdown options control when and if to send your attachments via a cloud service. Clicking on the Use Cloud Services dropdown gives you three usage options: Use for this message, Use if files exceed configured limit, and Do not use for this message. The selected option will have a checkmark in front of it. The dropdown also allows you to select which cloud service to use. The currently supported cloud services are: ZipShare, Box, CloudMe, Dropbox, Google Drive, MediaFire, OneDrive, and SugarSync. An account on at least one of these services is required to use this feature.

  • If Use for this message is selected, WinZip Courier will zip your files and upload them to selected cloud service no matter what the size of the files are.
  • If Use if files exceed configured limit is selected, WinZip Courier will check if the total file sizes exceeds the preconfigured limit (5 MB by default). If the size is greater than the limit, the files will be uploaded to the selected cloud service; if the size is less than the limit, then the files are left as attachments on the email message--the files may or may not be zipped, depending on other settings. Note that the created Zip file may be smaller than the limit, but it will still be sent as a Zip file.
  • If Do not use for this message is selected, a cloud service is not used and the files are left as attachments on the email--the files may or may not be zipped, depending on other settings.

Note: if a cloud service is used, your files will always be zipped--no matter what other settings are currently set.

Encrypt is a toggle that when selected, will cause your attached files to be zipped and encrypted. You will be prompted to provide a password. The options to select which encryption method to use is on the Courier tab of the new email message.

Convert to PDF is a toggle that when selected, will cause your attached files (if they are a supported file type, such as a DOC, XLS, PPT, JPG, etc) to be converted to a PDF file as they are zipped. This conversion does not affect the original files.

Resize Images is a toggle that when selected, will cause your images to be resized as they are zipped if they are a supported file type (such as PNG, JPG, GIF, etc.). The images will only be resized smaller and will retain their aspect ration. Choose this option to make your attachments smaller and quicker to upload and download. This conversion does not affect the original files.

Watermark Images is a toggle that when selected, will cause WinZip Courier to insert a watermark into your images as they are zipped if they are a supported file type. This conversion does not affect the original files.

The Insert tab of a new email message

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The options on the Insert tab of a new email message can be used to attach files to your email message. The Attach File (Zipped), Email from Cloud, and Attach Large Files buttons that you see on this tab perform the same functions as the same buttons described above that are on the Message tab.

The Courier tab of a new email message

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Options and features that are used less frequently are located on the Courier tab of the ribbon. The above image shows the portion of the ribbon under the Courier tab.

The Compression Options group allows you to select which compression type to use when zipping your files: Legacy compression or Best method compression.

The Conversion Settings dropdown allows you to set the options for the Encrypt, Resize Images, Convert to PDF, and Watermark Images functions that were described above on the Message tab of a new email message.

  • Encrypt opens the Encryption Options window where you can select the encryption method to use: Zip 2.0 (Legacy compatible), 128-bit AES, or 256-bit AES.
  • Resize Images opens the Reduce Photos Settings window where you can select the size to which you want your photos to be reduced. Note that the sizes of converted photos will only be reduced and not enlarged. For example, if you select 1024 x 768 and your photo's size is 1280 x 1024, then the final converted photo will be 1024 x 768. However, if your photo's size is only 800 x 600, then it will not be enlarged and it's size will remain at 800 x 600.
  • Convert to PDF opens the PDF Conversion Settings window where you can set the options for Courier to use when converting your files to a PDF format.
  • Watermark Images opens the Watermark Settings window where you can set the options to use when inserting a watermark into your files. You can select the placement of the watermark, which direction the text will read, how transparent the watermark will be, what the actual text will read, and whether or not to include date and time stamps.

Click on the Check for Updates icon in the Updates group to check if there is an update available for WinZip Courier.

During the evaluation period, clicking Purchase will open a web page where you can purchase a WinZip Courier license. The Register button will open the Register WinZip Courier window where you register a WinZip Courier license that you have already purchased.

 

The Toolbar

In Outlook 2003, WinZip Courier's toolbar appears in new message windows to provide similar functionality to the ribbon controls.

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The toolbar buttons operate as follows:

Zip Attachments Zip Attachments controls automatic zipping. If it is highlighted, the attachments to your current message will be automatically zipped when you click Send. The button is a "toggle"; clicking it will enable automatic zipping if it is disabled, or disable automatic zipping if it is enabled.

Encrypt Encrypt is a toggle that controls encryption. If it is highlighted, attachments to your current message will be zipped and encrypted; if it is not highlighted, they will not be encrypted. If encryption is enabled, you will be prompted for the password when you click Send.

Resize Images Resize Images is a menu of image resize options. If a resize option other than Keep original size is selected, images attached to your current message will be resized and then zipped; if Keep original size is selected, the images will be left in their original sizes. If resizing is selected, resizing will be performed when you click Send.

The ZipSend service has been discontinued and replaced with the ZipShare service. As of WinZip Courier 6, ZipSend is no longer listed as a supported service. The ZipSend dropdown options control when and if to send your attachments via the ZipSend file delivery service. Clicking on the ZipSend dropdown gives you three options: Use for this message, Use if files exceed configured limit, and Do not use for this message. The selected option will have a checkmark in front of it. A ZipSend account is required to use this feature.

  • If Use for this message is selected, WinZip Courier will zip your files and upload them to ZipSend no matter what the size of the files are.
  • If Use if files exceed configured limit is selected, WinZip Courier will check if the total file sizes exceeds the preconfigured limit (5 MB by default). If the size is greater than the limit, then the files will be uploaded to ZipSend; if the size is less than the limit, then the files are left as attachments on the email message--the files may or may not be zipped, depending on other settings.
  • If Do not use for this message is selected, the ZipSend service is not used and the files are left as attachments on the email--the files may or may not be zipped, depending on other settings.

Note: if ZipSend is used, your files will always be zipped--no matter what other settings are currently set.

Certified Delivery Certified Delivery controls whether or not to use certified delivery when sending your attachments using ZipSend. The button is a "toggle"; clicking it will enable (highlight) certified delivery if it was disabled, or disable certified delivery if it was enabled. Enabling the Certified Delivery option means that only your recipient will be able to download your file. Your recipient must have a ZipSend account using the same email address as in the To field of your email to be able to download your file.

Manual zipping Attach Large Files opens a window to allow you to select files to send using the ZipSend file delivery service. When you use Attach Large Files, instead of attaching the actual files to your email message, WinZip Courier will attach temporary placeholder files in the email message to denote which files should be zipped and uploaded to ZipSend. When you click Send on the email message, WinZip Courier zips your selected files, uploads the Zip file to ZipSend, and then inserts a link in your email so that your recipients can download your file. Note: when Attach Large Files is used, WinZip Courier will always zip your selected files and always use ZipSend to deliver your files no matter what any other setting is currently enabled or disabled. A ZipSend account is required for this feature.

Manual zipping Select Files and Insert as Zipped Attachment allows you to manually zip and attach documents and other files.

Check for Updates Check for Updates checks to see if there is an update available for WinZip Courier.

Purchase Purchase is available during the evaluation period. Clicking Purchase displays the WinZip Courier purchase page on WinZip's web site using the default browser.

Register Register is available during the evaluation period. Clicking Register displays the registration dialog.

 

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