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WinZip Express for Outlook

Article ID: 370
Last updated: 25 Sep, 2017
Views: 8792

WinZip Express for Outlook will enable you to successfully send files that are too large for Outlook. In WinZip and other of the WinZip Express add-ons, this type of sending is referred to as sharing.

When installed with Microsoft Outlook 2016, 2013, or 2010; WinZip Express for Outlook will examine the size of your attached files. When that size is over the configured threshold (the default is 5 MB), your attachments will be zipped, uploaded to your selected cloud service, and a link to the Zip file will be placed in your email message. The recipient of your email will be able to click the link and download the file you sent (shared).

WinZip Express for Outlook drop down menu

 

To begin to configure the add-on's default actions, click Options on the Express drop down menu. In the WinZip Express Options dialog that opens, you can then choose the features you will most often want to use. In most cases, such as with conversions, you will be able to configure settings for the feature and how the feature will be used. Please see the picture and descriptions below. Cloud options will be discussed last.

 

Express for Outlook Options

  • Cloud Service: Please refer to the picture below this section along with the information below that.
  • Compression Method: Click the radio button next to Zip or Zipx to set the default compression method to either the Legacy method or Best method. Note: Best method will create the smallest files, but the receiver will need to have WinZip installed to unzip these files.
  • Conversions: Check one or more of these boxes and the add-on will convert your files as described before they are zipped. Buttons to the right of each description allow you to configure each conversion setting. They are:
    • Encryption: If no encryption restrictions have been configured in WinZip password policies there will be 3 possible choices in the Encryption Options dialog; Legacy, 128-bit AES, and 256-bit AES. After selecting the method desired, the add-on will use that by default when zipping and encrypting file attachments.
    • Convert to PDF: This conversion option can be used with Microsoft Word files, Microsoft Excel files, and Microsoft PowerPoint files. Specifically, those file types are DOC, DOCX, XLS, XLSX, PPT, and PPTX. Options including creating a read-only PDF file.
    • Resize Image: This conversion option can be used with the following supported picture/image files: BMP, DIB, EXIF, GIF, JPG, PNG, and/or TIF. A specific size can be configured.
    • Watermark: This conversion option allows pictures and PDF files to be protected by stamping them with a sentence or text phrase, such as Confidential, do not copy. Supported file types are: BMP, GIF, JPG, PDF, PNG, and TIF. What watermark phrase will be used and how it will appear can be configured.

Configure Cloud Options

In the Configure Cloud Options dialog you can:

  • Set or change the default threshold size. This determines when attachments will be sent through a cloud service. Always and never are the other two options.
  • In the bottom section of the dialog, users can select a service from the list, login to that service, logout of that service, or set a service to be the default.

Configure a single message

WinZip Express for Outlook message options

WinZip Express for Outlook gives you the ability to configure options in each message you are sending. In the Message tab of new messages, replies, or forwards; you will find the WinZip Express section displayed in the picture at the right. In this section you can choose to use the Attach Large Files feature (this is useful when an Exchange server is involved that enforces size limits), change your cloud services settings, and/or turn any of the conversions on or off. If you would like to change the compression setting or if you would like to configure any of the conversion settings for your message, you can do so in the Express tab.

If you have any questions about this information, please email Technical Support.

Related Articles:
WinZip Express for Explorer
Snap and Share
Scan and Share
WinZip Express for SharePoint
WinZip Express for Office

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